AI RELIABILITY · DELIVERY EVIDENCE
AI Can't Fix a Project System That Hides the Work Between the Tasks
AI can summarize what a project system captures, but it cannot recover delivery evidence that was never structured.
Read the article →Home / Workflows
The workflow library
The whole series is organized around one idea: real PM and BA work happens in recognizable moments. Find the moment you're in — the books supply the tool, the prompt, and the judgment for it.
The system
Ten categories, one operating rhythm
Each category below is a chapter's worth of workflows across the series. No single AI tool wins them all — that's the point.
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Power Setup
Configure each AI tool once — projects, custom instructions, memory — so every later prompt starts from strength.
Book 1 · both playbooks🧭
Discovery
Requirements gathering, document summarization, and stakeholder interviews — turning raw input into structured understanding.
Book 1 · playbooks🎯
Prioritization
Backlog scoring, MoSCoW passes, and trade-off analysis with an AI second opinion you can defend.
Book 1 · playbooks🏃
Sprint Ops
Standup prep, sprint planning inputs, and mid-sprint course corrections in minutes, not meetings.
Book 1 · playbooks🤝
Stakeholders
Executive updates, difficult emails, and steering-committee packs — in the voice your leadership expects.
Book 1 · playbooks⚠️
Risk & RAID
Scored risk registers, RAID logs, and mitigation plans built from your scope — with the failure modes flagged.
Book 1 · playbooks🔄
Retrospectives
Pattern-finding across sprint feedback and honest retro summaries that don't bury the real issue.
Book 1 · playbooks📄
Documentation
Requirements docs, process documentation, and handovers — drafted fast, reviewed properly.
Book 1 · playbooks⚙️
Operations
Process mapping, reporting automation, and the recurring ops workload that quietly eats your week.
Book 1 · agents playbook📈
Career Growth
CV positioning, interview prep, and skill planning for the PM/BA career arc — with AI as the thread, not the subject.
Book 1Free to read
Latest field notes and workflows
The newest pieces are published across Substack and selected Medium publications. The hub blog keeps the full chronological reading map.
DELIVERY SYSTEMS · TOOL FIT
The Project Had Outgrown the Board
The tasks stayed visible. Dependencies, blockers, ownership and cross-functional handoffs did not.
Read the article →REQUIREMENTS · QA
Your Acceptance Criteria Can Pass While Your Product Fails
A build can satisfy every acceptance criterion and still fail the question the user came to answer.
Read the article →Want the prompts behind these?
The free pack gives you ready-to-run prompts across these categories — no purchase, no catch.
Get the Free Prompt Pack →